Accounting Administrator

Our client is seeking an experienced, detail-oriented Accounting & Administrative Coordinator to join their team.

This is a key position within the organization and an excellent opportunity for someone who thrives in a fast-paced manufacturing environment and enjoys being a trusted support to leadership. Reporting directly to the Controller, the successful candidate will play an integral role in day-to-day accounting operations, cross-border logistics coordination, and overall office support.

We are looking for someone who is professional, dependable, collaborative, and calm under pressure, values accuracy, teamwork, and accountability.

Key Responsibilities

Accounting & Finance

• Process customer invoicing
• Manage accounts receivable and customer follow-up
• Process accounts payable including approvals, goods receipt verification, vendor setup, payment scheduling, and bank uploads
• Process customer credit card payments
• Perform monthly costing and bank reconciliations
• Assist with month-end close and year-end audit preparation alongside the Controller
• Coordinate U.S. tax remittances with external accountants
• Maintain customer deposit logs
• Complete additional reconciliations and reporting as required
• Prepare and deliver bank deposits

Border & Logistics Coordination

• Coordinate cross-border import and export shipments for heavy-duty vehicles and parts
• Liaise with customs brokers and external carriers
• Prepare Smart Border documentation and related paperwork
• Arrange logistics with third-party transportation providers
• Maintain and update U.S. Department of Transportation and National Highway Traffic Safety Administration documentation

Office Support

• Support daily office operations
• Provide backup support for incoming phone calls
• Assist with administrative and operational projects as required

Qualifications

• Minimum 3–5 years of experience in full-cycle accounting
• Strong accounts payable, accounts receivable, and reconciliation experience
• Manufacturing industry experience considered a strong asset
• Experience with cross-border logistics/import-export coordination
• Proficiency with Sage 50 required
• Experience with Priority ERP
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced environment
• Professional, team-oriented, and adaptable mindset

What We’re Looking For

The ideal candidate is someone with a strong work ethic who is dependable, thoughtful, and solutions-focused. This role is well-suited to an individual who takes pride in their work, values teamwork, and enjoys being a key contributor within a growing manufacturing environment.