Administration & Accounts Manager


Aug 18 2022

Maternity Leave Coverage

$20 - $24/Hr.

St. Catharines

Position Overview:

Administration & Accounts Manager is responsible for ensuring the day-to-day operations of the St. Catharines Club. The main responsibilities of this position include improving the administrative process and ensuring the adequate flow of information throughout the St. Catharines Club. The critical element of this position is the processing of all payments to the Club on or before the first Monday of each month.

Duties: 

  • Filing appropriate administrative financial records
  • Organizing and controlling the operations by providing administrative services
  • Preparing operational briefs for management
  • Ensuring that all electronic data, financial records and files are appropriately safeguarded

Responsibilities:

  • Process credit card payments in a timely manner
  • Manage membership accounts and roster
  • Format menu in conjunction with the Head Chef
  • Post daily sales record reports and update membership accounts
  • Assisting the General Manager in preparing documents for monthly Board of Directors meetings
  • Maintaining all administrative documents and organization for the annual audit
  • Monthly preparation of balance sheet income statements for the Board of Directors
  • Balancing, controlling and monitoring bank reconciliation, banking, biweekly payroll, server gratuity payouts, accounts payable, accounts receivable and all HST remittances
  • Assisting back & front of house management with point-of-sale item creation and setup
  • Year-end confirmation of all members' food and beverage minimums
  • Year-end confirmation of all membership types
  • Completion of profit and loss statements for individual events
  • Occasionally assist with membership email blasts for information and events
  • Keeping informed of all relative computer technology will better the flow of information
  • Assisting the General Manager with administrative duties as assigned
  • Processing all billable's the first Monday of every month
  • Creating and maintaining accurate financial and membership records,
  • Working closely on a regular basis with the Clubs Corporate Treasurer
  • Training and developing new staff when required
  • Completing all tasks in a swift and timely manner

Qualifications:

  • You have been working in a similar position for at least three years
  • Have a diploma or degree in Business Management or Office Administration or Hospitality
  • Is accredited in accounting and bookkeeping by a credible / recognized organization
  • Ability to maintain membership relationships
  • Familiarity with Jonas Club Management Software
  • Experience in accounting and bookkeeping software, Microsoft Word and Excel

Additional Information:

  • Contract: 12 – 14 months, full-time
  • Extended health care, on-site parking, staff meals