Manager of Legislative Services/Clerk

May 16 2023

Full Time



Position Objective: Join our client as the Manager of Legislative Services/Clerk and play a crucial role in providing administrative support, procedural advice, and assistance to Council, the Chief Administrative Officer, Department Directors, senior managers, and the public. As the Clerk, you will ensure efficient operation and compliance with relevant legislation while actively engaging the community in decision-making.

Duties & Responsibilities:

  • Perform the statutory and regulatory duties of the Clerk as outlined in the Municipal Act, including Division Registrar and Issuer of Marriage Licenses.
  • Monitor and inform the Council and the Chief Administrative Officer of new and amended legislation and their implications, actively engaging the community in decision-making processes.
  • Oversee the preparation and distribution of Council/Council-in-Committee agendas and associated materials.
  • Prepare resolutions, motions, and by-laws, providing guidance to stakeholders and consulting with the Town Solicitor and relevant departments.
  • Attend Council/Council-in-Committee meetings, record minutes, and provide objective advice on agenda matters, rules of procedures, and protocol.
  • Lead special projects and efficiently manage vital statistics, records management, and administrative support to the Office of the Mayor.
  • Execute by-laws and legal instruments as required by statute and regulation.
  • Serve as the Returning Officer for municipal elections, referenda, and plebiscites.
  • Provide direction and advice to boards, committees, and Business Improvement Areas.
  • Participate as a member of the Emergency Management Program Committee.
  • Act as the Clerk of the Ontario Drainage Tribunal.
  • Assist the Chief Administrative Officer with Council orientation and inauguration.
  • Oversee Freedom of Information requests.

Education & Experience:

  • Post-secondary education in Public Administration or Political Science.
  • Accreditation as a Municipal Officer/Manager is an asset.
  • Full membership in AMCTO or eligibility for membership.
  • Minimum four (4) years of related experience.
  • Strong communication (written, oral, and interpersonal), minute-taking, report writing, problem-solving, organization, time management, and supervisory skills.


  • Advanced applied knowledge of municipal government legislation, administration, and structure, including relevant acts and regulations.
  • Proficiency in information technology, including MS Office and iCompass (or equivalent), and digital platforms for meeting agenda preparation and distribution.
  • Thoroughly applied knowledge of meeting rules of procedure and protocols.
  • Familiarity with contemporary management and leadership practices.
  • Knowledge of records and information management policies, practices, and procedures.

For a detailed job description please contact: