View Job Posting

Post Date
Jan. 11, 2022

Job ID
Job Title
Permanent Full-Time

Niagara Area

A local Accounting firm, in business for 40+ years, is seeking an enthusiastic and dependable Receptionist to provide support to their dedicated staff of over 60 professionals. Reporting to the Office Manager, the successful candidate will have strong organizational skills, a positive disposition and be responsible for the completion of multi-level tasks in a professional and timely manner.


Essential Duties and Responsibilities:

  • Telephone:
    • Retrieves messages from voice mail and forward to appropriate personnel.
    • Answer incoming telephone calls, determines purpose of the call and forwards calls to appropriate personnel.
    • Transfers calls to voice mail when appropriate personnel are unavailable.
    • Answers questions about organization and provides callers with address, directions, and other information.
  • Reception Desk:
    • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
    • Receives, sorts and routes mail and couriers, logging items received into CRM.
    • Receives and routes incoming faxes, sends faxes, assists users.
    • Takes payment for services.
    • Order flowers, make donations, send cards when requested by partners.
    • Filing, photocopying, faxing, correspondence, etc.
  • Data Entry:
    • Reconcile monthly courier invoice enter charges into Time & Billing.
    • Setting up information and files for new clients.
    • Sending independence letters.
    • Update clients’ change of address and mobility changes for Canadian Tire clients.
    • Filing client annual CBCA returns.
    • Year-end email instructions for Canadian Tire clients.
    • Set up ShareFile accounts, add users.
  • Property and building maintenance:
    • Co-ordinate with contractors attending the facility.
    • Ordering and controlling supplies.
    • Organize local errands to be done.
    • Distribute and reconcile petty cash.


Education and/or Experience


  • High school diploma or general education degree (GED)
  • 6-12 months related experience and/or training; or equivalent combination of education and experience.
  • Working knowledge of: AccPac Accounting Software, Time and Billing, X-Press Post Database software, FedEx Internet Software, CRM, Microsoft Office


We thank all applicants for their interest however only those selected for an interview will be contacted.


Contact Us

71 King Street
Suite 206
St. Catharines, ON
L2R 3H7

phone 905.641.3070 
toll free 1.888.896.3618 
fax 905.641.0478